NTL CoreTrustSeal Requirements

R04: The repository ensures to the extent possible that data and metadata are created, curated, preserved, accessed and used in compliance with legal and ethical norms.

Policy and Legal Requirements

As described in Continuity of Service (R03), ROSA P is held to several policy and legal requirements. The White House Office of Science and Technology Policy Memo requires:

1. a strategy for leveraging existing archives, where appropriate, and fostering public-private partnerships with scientific journals relevant to the agency’s research;
2. a strategy for improving the public’s ability to locate and access digital data resulting from federally funded scientific research;
3. an approach for optimizing search, archival, and dissemination features that encourages innovation in accessibility and interoperability, while ensuring long-term stewardship of the results of federally funded research;
4. a plan for notifying awardees and other federally funded scientific researchers of their obligations (e.g., through guidance, conditions of awards, and/or regulatory changes);
5. an agency strategy for measuring and, as necessary, enforcing compliance with its plan;
6. identification of resources within the existing agency budget to implement the plan;
7. a timeline for implementation; and
8. identification of any special circumstances that prevent the agency from meeting any of the objectives set out in this memorandum, in whole or in part.

ROSA P is also held to the USDOT Plan to Increase Public Access to the Results of Federally Funded Scientific Research Results (https://doi.org/10.21949/1503646). These standards ensure that ROSA P makes accessible deposited transportation research, but also enforces the use of Persistent Identifiers (PIDs). These identifiers, DOIs and ORCIDs, ensure that research is findable and traceable back to authors and institutions. These plans also require DCAT-US v1.1 metadata for all datasets.

Disclosure Risk and Ethics

ROSA P does not accept sensitive or identifiable data and information, only allowing anonymized data to be made public. The data services team staff is trained to check for identifiable data in datasets and contact the researcher if problems arise. More information on this workflow can be found in the Workflows (R11) section. ROSA P requires university and research offices to work through their internal review systems and Institutional Review Boards (IRBs) prior to submitting materials, rather than attempting to impose its own policy on research data ethics.

ROSA P advocates for Indigenous populations by encouraging the use and implementation of the CARE Principles (https://www.gida-global.org/care) when applicable.

No depositor information or submission emails to ROSA P are retained by ROSA P staff if they are not accepted for submission.